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AI Policy Servicing

Automate Policy Servicing. Delight Policyholders.

Your AI Policy Servicing Teammate handles endorsements, renewals, cancellations, and policyholder inquiries across every channel — reducing servicing costs by 45% while improving response times and accuracy.

SOC 2 Compliant HIPAA Ready Fully Auditable
What This Teammate Does

Complete Policy Lifecycle Management — Automated

From endorsement requests to renewal processing, your AI teammate handles the full servicing lifecycle with speed and accuracy.

Endorsement Processing

Receives endorsement requests, validates coverage changes, calculates premium adjustments, and processes modifications — all without manual intervention.

Renewal Management

Proactively identifies upcoming renewals, gathers updated risk data, prepares renewal offers, and manages the entire renewal workflow end-to-end.

Cancellation & Reinstatement

Processes cancellation requests, calculates return premiums, manages reinstatement eligibility, and handles all associated documentation.

Policyholder Inquiry Resolution

Answers coverage questions, provides policy documents, explains billing details, and resolves inquiries across phone, email, chat, and portal.

Certificate & Document Generation

Generates certificates of insurance, policy declarations, endorsement confirmations, and other documents on demand — instantly.

Omnichannel Communication

Manages policyholder communications across email, portal, chat, and phone — maintaining a unified conversation history for every interaction.

Who It's For

Built for Operations Leaders Who Need Efficiency at Scale

Designed for the executives and managers responsible for policyholder experience, servicing costs, and operational throughput.

VP of Policy Operations

Operations leaders who need to reduce servicing costs, improve turnaround times, and handle growing policy volumes without proportional staff increases.

  • 45% reduction in servicing costs
  • Sub-2-minute response times
  • Handle volume surges seamlessly

COOs & CTOs

Executives driving digital transformation who need to modernize servicing operations with measurable ROI and minimal disruption.

  • Reduce BPO dependency
  • Improve NPS and retention
  • ROI within 30 days

Customer Experience Leaders

CX leaders who need faster resolution, consistent service quality, and 24/7 availability to improve policyholder satisfaction and retention.

  • 24/7 service availability
  • Consistent service quality
  • Higher policyholder NPS
What It Replaces

Replace Manual Servicing with Intelligent Automation

AI Policy Servicing directly displaces high-volume, repetitive servicing tasks — freeing staff for complex cases.

Traditional Model
AI Teammate
Manual endorsement keying
Automated endorsement processing
Phone-based inquiry resolution
Instant AI-powered resolution
Manual renewal preparation
Proactive AI renewal management
Paper-based certificate requests
Instant digital document generation
BPO teams for volume handling
Elastic AI capacity on demand
Measurable Impact

KPIs That Move the Business

Every AI Policy Servicing deployment is benchmarked against the metrics that matter most.

45%Lower Servicing Costs

Reduce per-transaction cost by automating endorsements, renewals, and routine inquiries.

<2minAverage Response Time

Policyholder inquiries resolved in under 2 minutes across all channels.

92%Renewal Retention Rate

Proactive renewal management and timely outreach improve retention rates.

80%Auto-Resolution Rate

80% of routine servicing requests handled end-to-end without human intervention.

+20NPS Improvement

Faster response times and 24/7 availability drive measurable satisfaction gains.

99.5%Processing Accuracy

AI-driven endorsement and renewal processing with near-perfect accuracy.

Seamless Integration

Connects to Your Existing Policy Systems

Your AI teammate integrates with the policy admin and CRM systems you already use.

Guidewire PolicyCenter

Native integration for endorsement processing, renewal management, and policy lifecycle orchestration.

Duck Creek Policy

Bi-directional sync for policy changes, premium calculations, and document generation.

CRM & Contact Center

Integrates with Salesforce, Microsoft Dynamics, and contact center platforms for unified policyholder management.

Email & Portal Systems

Monitors shared inboxes, policyholder portals, and chat channels for incoming servicing requests.

Billing & Payments

Connects to billing platforms for premium adjustments, payment processing, and account reconciliation.

API & Webhook Support

RESTful APIs and configurable webhooks for any system not covered by out-of-the-box connectors.

Deployment Timeline

Live in Weeks — Not Quarters

A structured, phased deployment that delivers measurable results from the first sprint.

Week 1–2

Discovery & Configuration

  • Map existing servicing workflows and SLAs
  • Configure PAS, CRM, and billing integrations
  • Define endorsement rules, renewal logic, and response templates
  • Set up governance controls and audit logging
Week 3–4

Pilot Launch & Validation

  • Deploy on a selected servicing function or LOB
  • Human-in-the-loop validation of processing accuracy
  • Benchmark KPIs: response time, accuracy, cost per transaction
  • Iterate on templates and rules based on real interactions
Week 5+

Scale & Optimize

  • Expand to additional servicing functions and channels
  • Continuous improvement from policyholder feedback
  • Onboard additional teams and service lines
  • Quarterly business reviews with ROI benchmarking
Governance & Trust

Enterprise-Grade Security for Policy Operations

Every decision is auditable. Every action is governed. Built for regulated insurance environments.

Human-in-the-Loop by Default

Complex endorsements and exceptions route to experienced staff. AI handles volume — humans retain authority.

SOC 2 Type II & Audit-Ready

Full audit trails, role-based access control, and compliance logging for DOI examinations.

Data Residency & Encryption

AES-256 encryption, data residency controls, and configurable retention policies for every jurisdiction.

Works With Legacy Core Systems

Connects to Guidewire, Duck Creek, Majesco, and custom PAS via secure APIs and RPA bridges.

Get Started in 30 Days

Launch Your AI Policy Servicing Pilot

See measurable results — lower servicing costs, faster response times, and improved retention — within your first month.

Live in 2–4 Weeks SOC 2 Type II Human-in-the-Loop No Data Lock-in